Productivity Tips For Virtual Assistants

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It is easy to get distracted when you are working on a bunch of tasks. It is also hard to accomplish each task with high quality if you do not have the strategies on how to finish it with efficiency. Not only that, you might have different duties such as taking care of your kids or having to do your errands. Today is your lucky day because we have gathered productivity tips on how to spend your time wisely.

As you read the article you will learn a lot of ways on how to be productive when accomplishing your tasks.

1.Have an Online Calendar

The easiest way to be productive is to have an online calendar. This can help you systematically plan your agendas or your tasks. Each day you can arrange and organize which tasks you will accomplish during the day.

What app organizer is best to use? Most virtual assistants are using apps such as ClickUp, Google Calendar, and Cortana. This can help you stay on track on what tasks you should accomplish each day with efficiency and on time. 

Choose an app that suits you and is user-friendly.


2.Know Your Most Efficient Time of the Day

All of us have a time of the day that is an energetic and productive time of the day. Some of us are morning people, some of us are night people. You should first know the time you’re most productive during the day so you can prioritize tasks that are complicated and hard to finish. And at the end of the day, you can do your easy tasks.

Why is this important? It is important because you can schedule your tasks in your most productive time of the day and accomplish your tasks with quality and efficiency. Plus, it will be easier for you to meet those hard deadlines.


3.Prioritize Your Tasks

Organize your tasks in high, medium, and low priority. This will indicate the status of your task if it is urgent or the due date that you need to finish it by. You can easily distinguish what tasks should be done first at the beginning of the day. 

Prioritizing tasks will help you keep track of your tasks and avoid missing deadlines.

The apps that virtual assistants commonly use are Trello, Asana, Teamwork, and  ClickUp because it is user-friendly. There is an option of assigning tasks that are high, medium, or low priority. It is also good for teams because each member has access to all the information and can see all the team’s tasks that are ongoing.


4.Find a Workstation Free From Any Noise and Distractions 

A workstation should be a place with the amenities of an office. It’s best to dedicate a space where you can have peace and quiet. Set up a desk in a room or space with privacy so that it’s easier to concentrate

An ideal workstation is having a desk facing the wall, where everything on it is very tidy. Have your laptop, monitor, keyboard, and mouse all readily available to use. It’s helpful to have your own cabinet full of all your supplies. Keeping it organized will help with easily accessing all that you need to do your job well. It is best to have a separate working room so that it is far from noise or distractions.

Having a peaceful workplace can increase your productivity. A workplace that is quiet can give you focus and no distractions. It can maximize your efficiency in completing your tasks.

What is a workstation free from noise? It is where you can work without any distracting noises such as cars passing by, your neighbor’s television sounds, and dogs or cats howling.


5.Group Your Tasks

One of the best productivity tips is grouping or batching tasks is useful to increase your productivity. Batching means grouping tasks that are similar together. In this way, it will save you a lot of time and effort. Switching to different tasks will waste a lot of time and slow you down. Batching will give you the productivity to focus on tasks and save you time

Let us say you are creating collateral for the week, you can create all of the content for the week, then schedule it all at once. Scheduling it all at the same time will give you efficiency and quality of work because you can check every post before scheduling it.


6.Bookmark Your Sites

Are you using an internet browser? 

Using an internet browser has features that can boost your productivity. One feature is a bookmark folder. This can help you save important sites. One click away and you are on the site you want to go to.

    Create a folder and label each one so it will be easily accessible.

    Steps on how to create a folder in bookmarks.

  1. On your computer, open Chrome.
  2. At the top right, click More Bookmarks. Then, Bookmark Manager.
  3. At the top right, click More. Then click “Add new folder”.

7.Use a Password Manager

Do you have a lot of account passwords to remember? You can use Google Password Manager so it will automatically log you in without any delay or hassle. You can also use LastPass. It is user-friendly and stores all of your accounts’ passwords.

Productivity tips that can help you stay productive without wasting your time, by logging you in an instant.

8.Ask Questions

Always remember, when you are not sure of what you are doing, ask questions. It is better to ask questions than to have a miscommunication or an error because you didn’t clarify the task. Get clear on your tasks when you receive them, and the task will go a lot smoother.

Productivity tips that we have mentioned above are useful in any organization to be more productive and efficient. 

As we transition to the new normal, working from home can help you stay focused, organized, and maximize your time with these tips.

Productivity Tips For Virtual Assistant


If you want to experience permanent work from home you can submit your resume to Virtudesk and fill out this application form. No virtual assistant experience needed, however, 6 months of call center experience is required.

We have several positions available. Currently, we are hiring for our 3 Programs – Inside Sales Associate (Outbound Sales), General Virtual Assistant (Admin & Marketing) & Executive Virtual Assistant (Mix of ISA & GVA) positions. We are currently not hiring for our GVA role.

If you found this article productivity tips, and you want to learn more about the skills of a virtual assistant, then check out these articles:


We hope you join our fam!


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